Career Opportunities at ASAPP

Finance and Accounting Manager

Your Opportunity

ASAPP Financial Technology, founded in 2001 as Lucidia, has maintained a vision of perfecting how organizations communicate for nearly 25-years. Since 2015, the organization has developed, licensed, implemented, hosted, and supported Customer Experience Software that enables regulated financial institutions to Originate, Onboard, Understand, and Grow Member Relationships. In Canada, the ASAPP OXP® | Omnichannel Experience Platform has helped over 50 Canadian credit unions create sustainable competitive advantages to compete against direct-to-consumer fintech solutions. In the United States, the bank.io OXP® | Omnichannel Experience Platform delivers Origination and Engagement feature sets that leverage experience gained supporting Canadian financial institutions, while delivering a solution that adapts to the challenges and opportunities for the US market.

• We believe in working together as a team to deliver solutions that create sustainable competitive advantages for our Client-Partners enabling them to be more efficient, effective, and engaging with their customers.
• We are transparent. We exceed expectations and have fun along the way while we transform our Client-Partners’ businesses. We support these brand values with our corporate values of integrity, fairness, and passion.
• We care about each other, achieving our objectives, and making a positive impact within the communities we serve.
• We offer a comprehensive and competitive compensation package including profit sharing participation, a robust benefits program and matching RSP contributions.
• Our Leadership Team supports Team Member development through hands-on coaching, active involvement in the day-to-day business, and an approachable attitude to discuss career development.
• This opportunity is intended to progress to a Vice-President role on the Leadership Team within a 24-to-30-month timeframe based on the experience and expertise of the selected candidate as well as in-role performance.
• Join ASAPP Financial Technology and be part of a dynamic, collaborative, high-performance team and take on challenging work, solving problems that help Client-Partners achieve success.

Role Description

Finance and Accounting Manager

ASAPP Financial Technology Inc.’s Finance and Accounting Manager reports directly to the President and CEO and will collaborate with the Leadership Team, including the Chief Technology Officer (CTO), Chief Product Officer (CPO), and SVP Finance, as well as the Human Resources and Training Manager, Sales and Marketing Manager, and Client-Partner Success Manager, playing a pivotal role in supporting the organization’s financial and management accounting procedures, processes, and systems as well as helping to drive positive organizational risk-weighted growth.

The Role

• Invoicing, Revenue Recognition, and Accounts Receivable:
  • New Closed / Won Deposit Invoicing
  • Set up Billing Contracts in Accounting Software
  • Set up Milestone Invoices for Services Revenue
  • Monthly Platform Licensing / Hosting Invoicing
  • Monthly Platform Support / Services Invoicing
  • Monthly and Quarterly Strategic Partner Revenue Share Invoicing
  • Percentage of Completion Invoicing for Platform Implementation and Enhancements
  • Monthly Accruals and Revenue Recognition Management
  • Work-in-Progress / Unearned Revenue Accrual Reconciliation
  • Formal follow up process on past due invoices (emails and phone calls)
  • Document in CRM System / Escalate to Platform Services / Customer Success

• Banking / Treasury Management:
  • Cash Management
  • Bank to GL Reconciliations
  • Payroll Funding Coordination
  • Check/ACH/Wire Approvals
  • Deposit Cheques
  • Reconcile Customer Cheques / ACH / Wire Deposits to Open Invoices
  • Foreign Exchange Management and Hedging (if / when applicable)

• Accounts Payable and Corporate Credit Cards:
  • Enter Vendor Invoices into Accounting System
  • Coordinate Department Level Approval for Discretionary Spending
  • On-Time Vendor Payments
  • Team Member Expense Report Processing
  • Import / Load Expense Reports into Accounting System
  • Reimburse Team Members for Approved Expenses
  • Administer Corporate Credit Card Program and Vendor Relationship
  • Add and Remove Corporate Credit Card Account Holders
  • Review Limits and Fraud Management
  • Annual Card Cost and Benefit Review

• Sales Tax Management (HST, GST, PST, and applicable US State and Federal Taxes):
  • Reconciliation of Subledger(s)
  • On-time Payment Processing
  • Monitor Provincial, State, and Federal Sales Tax Compliance and Changes

• Financial Accounting:
  • Monthly Close Process Completed by 15th of Each Month
  • Monthly Account-by-Account GL Reconciliation
  • Annual Close Process Completed Within 45 Days of Year-End
  • Annual Account-by-Account GL Reconciliation with Auditor Backup
  • Annual Financial Statement Preparation Coordination with Auditors
  • Work with Auditors on Questions and Follow-up
  • Review Engagement Statements Delivered Within 90 Days of Year-End

• Corporate Tax:
  • Coordinate Annual Tax Return Preparation with Auditors
  • Provide Financial Data to Auditors to Complete Federal, Provincial and State Returns
  • Pay Estimated Monthly / Quarterly Taxes / Fees to CRA / IRS / Provinces / States
  • Manage CRA / IRS / Provincial / State Tax Notifications

• Annual Compensation Review:
  • Working with Human Resources, Coordinate Annual Compensation Review
  • Working with the CRMO on Sales Compensation Plans / Adjustments / Estimates

• Corporate Bonus Management:
  • Administration and Tracking of Corporate and Individual Bonus Compensation
  • Monthly Accrual Management
  • Reconciliation of Accrual to Bonus Disbursements
  • Coordinate Payouts with Human Resources and Training Manager / Payroll Provider

• Capital Transactions:
  • Manage Shareholder Records
  • Update and Maintain Accurate Capitalization Table
  • Stock Option Plan Recordkeeping and Maintenance (if / when applicable)
  • Restricted Share Unit Plan Recordkeeping and Maintenance (if / when applicable)

• Budgeting:
  • Manage Annual Budget Process Including Creating Board of Director Slides
  • Work with Leadership Team to Create Appropriate Department Budgets
  • Work with Chief Revenue and Marketing Officer to Create Sales Budgets / SaaS Targets

• Forecasting:
  • Update Forecast on Monthly Basis
  • Work with Leadership Team to Gather Appropriate Department Updates
  • Work with Chief Revenue and Marketing Officer to Gather Sales / SaaS Metrics Updates

• RRSP / 401K Administration:
  • RRSP / 401K Plan Review and Administration (in coordination with Human Resources)
  • Year-end Reporting and Compliance
  • Tax Form Review and Team Member Delivery Coordination
  • Tactical Administration of Team Member Additions / Departures / Information Requests

• Payroll:
  • Semi-Monthly Payroll Coordination via Payroll Provider
  • Coordination and Review of Benefits Payments via Payroll Provider
  • Coordination and Review of Government Remittances via Payroll Provider
  • Review and Provision of Annual Payroll and Tax Information via Payroll Provider
  • Support Team Member Questions and Requests

• Independent Contractors
  • With Human Resources, Coordinate Vendor Agreement Execution
  • Setup Vendors in Accounting Software
  • Enter and Coordinate Invoice Approval with Appropriate Leadership Team Member
  • Manage Necessary Corporate Tax Reporting / Forms

• Accounting Software Management
  • Contact Maintenance
  • Account and Account Status Maintenance (Active / Inactive)
  • Vendor Maintenance
  • Product ID / SKU Maintenance
  • Class (Department) Maintenance
  • Manage Integrations to/from Accounting Software

• Vendor Management
  • Support Contract Analysis, Review and Negotiations (ex. Leases, Software, Benefits, etc.)

• Financing:
  • Financing Application Coordination, Support, and Negotiation
  • Bank Compliance Monitoring and Reporting (covenants)
  • Revolving Credit Balance and Limit Monitoring
  • Term Financing Payment Management

• Commercial Insurance (CGL, Property, Auto, E&O, Cyber, Crime, and D&O):
  • Manage Annual Review Process
  • Complete Insurance Applications
  • Insurance Size / Scope Review

• Financial and Management Reporting:
  • Monthly Leadership Team Metrics Analysis, Reporting, and Presentation
    • Financial Statements
    • Gross Margin Analysis
    • Overhead Versus Budget Analysis
    • Revenue, P&L, Balance Sheet, and Cashflow Forecast Update
    • SaaS Metrics (MRR, Churn, Retention) Update
    • Pipeline Update
  • Quarterly Board Metrics Analysis, Reporting, and Presentation
  • Annual Shareholders Metrics Analysis, Reporting, and Presentation
  • Ad Hoc Metrics Analysis, Reporting, and Presentation
    • Labour Analysis
    • Capitalized Software Analysis (Platform Investments)
    • Sales Pipeline Analysis

• Administration:
  • Annual Provincial / State Report Filings
  • New Filings (if / when required)
  • Support and Coordinate General Office Administration Activities

• Mergers and Acquisitions:
  • Support Preliminary Due Diligence (if / when applicable)
  • Support Final Due Diligence (if / when applicable)
  • Conduct Due Diligence Interviews (if / when applicable)

Success Criteria

Critical

• Minimum 5 years full-time, post university experience in corporate financial and management accounting for a medium-sized or larger Ontario-based for-profit corporation
• Strong knowledge of financial reporting, financial analysis, ASPE accounting standards, and management accounting best practices
• University Undergraduate Accounting Degree
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Applications with very strong Microsoft Excel skills
• Service focus and flexibility to support team members outside of normal business hours
• Excellent interpersonal and leadership skills
• Ability to handle sensitive and confidential information with absolute discretion

Desired

• Professional Accounting Designation Preferred (CPA - CA / CMA / CGA)
• SaaS Metrics reporting experience
• Canadian financial services industry experience

Valued

• Ability to align finance and accounting initiatives with the organization's strategic objectives, understanding how finance and accounting practices contribute to overall business success
• Strong leadership skills, to effectively manage teams, inspire trust, and motivate team members to achieve their full potential
• Skilled problem solver, capable of analyzing complex issues, identifying root causes, and developing creative solutions to address them
• Strong interpersonal skills to build rapport, resolve conflicts, and foster positive relationships
• Adaptable and open to change, willing to embrace new technologies, methodologies, and best practices in financial management
• Proficient in data analysis and interpretation, using SaaS metrics and analytics to inform decision-making and drive continuous improvement in business processes
• Strong project management skills are essential for planning, organizing, and executing finance and business initiatives effectively

Specific Details:

• Full-time / Permanent role
• Position is in our downtown Toronto office
• Limited travel within Ontario required during the October 25 – March 26 onboarding period (likely 4 x 3-day trips to Sault Ste. Marie)
• Criminal record and reference checks required prior to employment

Benefits:

• Extended health care
• Out-of-province / out-of-country travel insurance
• Dental care
• Vision care
• Medcan year-round care
• Life / disability / critical illness insurance
• Employee assistance program
• Personal performance bonus plan participation
• Corporate bonus plan participation
• Profit sharing plan participation
• Employer RRSP contribution (6.25% matching plan)
• Commuting allowance

Schedule:

• Hybrid – 3 to 4-days per week in office (min. Tuesday – Thursday each week)

Work Location:

• Ability to reliably commute or plan to relocate before starting work (required):
• 460 Richmond Street West, Suite 403, Toronto, ON, M5V 1Y1

Education:

• University undergraduate accounting degree required
• CPA designation completed or in-progress

Experience:

• Minimum 5 years full-time, post university experience in corporate financial and management accounting for a medium-sized or larger Ontario-based for-profit corporation

Language:

• English (required)

Start Date:

• Must be available to start work, no later than Wednesday, October 1^st (all required notice periods from prior employment must be fulfilled)

How to Apply:

• Apply by no later than Friday, September 5^th, 2025, by emailing your resume and LinkedIn profile details to humanresources@asappbanking.com.

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